Waybook vs Notion. Find the Best Training and Onboarding Tools in 2021
Do you want the entire team to know your company's best practices? Document, implement, and guide your team, make sure everyone is on the same page.

Written by Mariela Casanova

Contributor to SaaS Battle

Waybook vs Notion

Waybook vs Notion Review | Best Onboarding Tool

Waybook vs Notion | Onboarding Tools

Learning & Onboarding

No time to read? No problem.

Take a look at the summary of our article.

Waybook Is best for:

Develop a business playbook.

Employee onboarding.

Tests and assessments.

Track the progress of users.

CNAME (Custom Domain).
Notion is best for:

Documenting and taking notes.

APIs and native integrations.

The ability to manage projects.

Light and dark theme appearance.

Apps for iOS and Android.

Get everyone involved in growing your business.

Waybook vs Notion Review | Best Onboarding Tools Alternative

Find the best onboarding system in 2021.

Every entrepreneur wants to grow their business and work faster, so to have clear ideas are the first step!

Ensure that you document everything. Share with your team, accelerate the learning curve and growth.

Have a single source of knowledge. Make sure your team members are aligned. Have a unified vision.

With the right training and onboarding tool, you will standardize all activities and get better results faster.

Waybook vs Notion Review | Best Onboarding Tool

Other Similar Tools: - Trainual - Lessonly - Leapsome - Zavvy - Coassemble

Explore the blue box full of

Learning Drops: for some tips and concepts about training and onboarding.

What is a business playbook?

A business playbook, It's the collection of rules and strategies you use daily to run your business effectively.

Standard Operating Procedure?

A standard operating procedure (SOP) is a guide created by your company with standard operating procedures.

Why have induction training?

In an induction training, all employees will know the company's tasks, policies, and activities.

Waybook vs Notion Alternative


Waybook has been in the making from 2019 under a group that has been operating for ten years.

Waybook vs Notion Alternative

Dixie Normous

We are delighted to include Dixie on board, with his never-ending patience trying out the tools.

Waybook vs Notion Alternative

Since its launch in 2012, Notion program has been developing for almost a decade.

About Waybook:

Founded in 2019, Waybook is part of a group Turn Partners that manage profitable and growing softwares with over 10 years of experience.

“Waybook simplifies the training, onboarding, and operations of your business.”

Waybook It's about aligning your team to a single source of knowledge through training, onboarding, and centralized processes.

Waybook vs Notion Alternative | Best Onboarding Tool

Learn more about Waybook's great philosophy from its co-founder Mike Bandar.

Waybook vs Notion Alternative | Best Onboarding Tool

About Notion:

From 2012, Notion's note-taking tool allows you as well to create a sort of central knowledge base for your team in one space.

Notion is a tool primarily for writing, documenting, planning, and organizing "All-in-one workspace".

This article mainly will focus in how Notion can be used for training and onboarding Instead of just a note-taking tool.

Waybook vs Notion Alternative | Best Onboarding Tool

Learn more about Notion's fantastic capabilities to run your business.

Waybook vs Notion Alternative | Best Onboarding Tool

Learning drops

Why have induction training or a standard operating procedures SOP template?

Onboarding training is an essential process that allows you to organize information for yourself, new employees, and the entire team to work efficiently while following the same procedures among the whole team members.


The Battle Begins.

Best onboarding tools to centralize the best practices of your business.



User Interface & User Experience (UI / UX)

If you have had a long training in a boring corporate tool, raise your hand. We both have.

So how can you use the learning experience to your advantage and not as torture for you and your team, but as a source of inspiration.

It is no longer sufficient to read a course outline on a confusing webpage and follow boring steps.

To answer this question, let us imagine doing all this:

  • Capture all your processes, policies, SOP, knowledge base.
  • Keep them up to date.
  • Make them responsive.
  • Easy to share.
  • Keep track of updates.
  • Track the progress of the team.

That sounds like a lot! Let us face it, it has to be easy to use!

So, how can you make the process of learning about your business to be streamlined, stimulating and understandable for all learners and employees?

Let's find out.

Do not take the risk of creating an old and boring training process.

Instead, create your playbook as a guide and draw how your business should be run!

Waybook: User Interface & User Experience (UI / UX)

When you log into your Waybook, you’ll find a visually appealing dashboard, your workspace, a search bar, a list of documents, and three menus that explain everything:

(1) You can assign some functions to track progress and resend activities related to documents and improvements. On the top you can find the search tap.

(2) The second menu, at the top, takes you to your main dashboard, including Waybook, Members, Analytics, and Settings.

(3) The third menu contains the knowledge base, live chat, and the profile settings.

(3) When you work on a document, there is a menu you can access to change the settings, such as sharing it with someone via a public link.

Menu Teachable 2021 | Review Teachable Alternatives

Notion: User Interface & User Experience (UI / UX)

Notion also has similar menus; let us clarify:

(1) You can manage search, track all current activity in the workspace, change settings — integrations, billing branding, and member information.

(2) You can access templates, import from other tools we will see, and use the dustbin if you have deleted something and want to restore it.

(3) The third menu lets you share the document you are working on, track the record’s update, like a log, and set other options for it.

Waybook vs Notion Best Onboarding Tools

Final thoughts: User Interface & User Experience (UI / UX)

Both dashboards are clear, simple, and beautifully designed. At first glance, the colours are bright and modern, the lines and design have an aesthetic appeal.

Note: Those who read my posts already know that I love to use emojis and visual cues in my text.

Feel free to add all those graceful details and more in both tools.

Both have templates libraries to give you plenty of ideas that easily create different types of documents and processes.

They both have live chat, but I found Waybook's customer service faster and nice outstanding Unlike Notion, whose bot style and human response was a bit slower, but still, there. So OK..

Final Score: User Interface & User Experience (UI / UX)

Both are user-friendly and intuitive tools. Waybook is better for the purpose of learning because it delivers the training experience in a distraction-free environment that allows a foundation to grow from.

Waybook 8/10 Winner

Notion 7/10

Learning Drops

How do you choose the best tool for documenting your company's processes?

The best software for training and onboarding must be easy to use, includes basic reports to track development and motivate users. It allows you to assign roles to employees and monitor their progress.



Nothing beats a side-by-side features comparison

(Check the table below...)




Unlimited Documents, Subjects*

Content Test Assessments

Training Reporting Capabilities

Reading Status & Progress Status

Integrations, API


Zapier, API

Live Chat, Help Documentation

Custom Domain (CNAME)

Security, Single Sign-On, GDPR

Started Templates and Guides

All Responsive Devices

Admin Roles, Permission Levels

Project, Task, and Kanban Boards

*Some of these features are available on paid plans

Conclusion Features :

  • Both programs allow you to support rich text content documents with a comprehensive content editor with a wealthof features: Drag & Drop & more…
  • This includes from embedding images, videos and snippets, sharing, importing and exporting documents.
  • Auto-save, history of updates per document; it allows adding GIF and Unsplash Images from the editor.
  • They offer you security, the ability to back up your data Single sign-on if you are involved in different business projects; you can sign in with the same email.
  • Both are GDPR-compliant. They offer set permissions for roles, administrator roles, and groups.
  • Notion gives you some extra features to manage your projects like calendar, task and timeline. So, no bad.
  • Notion also offers an API, The integrations are there for both via Zapier, but Notion also has more native integrations at the moment.
  • Waybook, on the other hand, just added Slack and is working on adding more cool integrations.
  • Notion has an IOS and an Android app that you can download. We confirm that Waybook is completely mobile-friendly. You can bookmark it to make it work as an app.
  • Waybook lets you track how many times a member views, completes, and advances documents in each topic. That's remarkable.
  • Audit Trail, repeatable checklist, follow up and reports are all great features from Waybook to carry out a successful onboarding and training process.
  • Both companies have a feature that allows you to collaborate with your team.
  • While both platforms offer customization options, Waybook also offers the ability to customize your CNAME. Branding is critical for businesses, especially as you scale.

I shall thus sum up the greater and singular difference between the two companies:

Unique features of Waybook

Allows you to use Custom Domain, to customize the branding of your business.

Allows you to track progress and read tracking for team members and per document.

Allows you to create tests and reviews of content.

Reader status & progress tracking for members.

Unique features of Notion

Access to API and native integrations.

Project management tools.

Dark and light theme look.

Web, desktop and mobile apps.

Final score: Features

Both tools have appealing features to achieve the goal of successful documentation, but Waybook is more of a business-like solution for implementing a training and onboarding process.

Waybook 8/10 (Winner)

Notion 7/10

Learning Drops

Who is training and onboarding process documentation software for?

These tools are suitable for enterprises, small businesses, entrepreneurs, teams, employees, or groups of people who want to create a unique knowledge resource for their company and employees.





Waybook Pricing Overview

Waybook has a simple pricing plan: $99/month and 20 users included. So if we do the math, it's less than $5 per user for the first twenty seats and another $5 per month for an additional seat.

If you can pay annually, you get a discount of almost 20%, bringing the monthly cost down to $83/month for the first 20 seats and $4.17 for each additional seat. Every penny counts.

Prices Waybook| Waybook vs Notion Review | Best Onboarding Tool

Notion Pricing Overview

Notion charges you a monthly fee of $10 per member or $96 per year per seat (Team Plan). For example, if you pay per month and have 20 members in your Waybook, you pay double that, or about $200 per month.

You can also expect a 20% discount if you choose to pay annually, which is $160, so each member can cost $8.

Asking Price | Waybook vs Notion Review

Conclusion and Price Summary:

  • Both offer a free trial, and Notion has a free personal plan forever (Limited and No for a team).
  • Opting for an annual payment will reduce both by around 20%, but it depends on you.
  • With twenty seats, you have more room to grow your team for less money with Waybook.
  • Waybook is more affordable per seat and has a very competitive price among similar tools.
  • Both tools have scalable strategy pricing, but still, Waybook has the better price overall.

Pricing Evaluation.

Comparing the same plan (Team), Waybook is more accessible with more valuable features to offer training and onboarding system. It is therefore a no-brainer.

Waybook 8/10 (Winner)

Notion 7/10

Learning drops

Pro Tip: How to write effective standard operating procedures (SOPs)?

A standard operating procedure is a document that contains specific instructions for performing a task. To make it easier, use Tango.us when doing “the task” to record step-by-step screenshots and use them with Waybook or Notion. Export them as HTML and embed them in either tool and thank me later.


Battle Decision


This SaaS battle is over now, but one thing is for sure:

Start to build your playbook business now!

If you are trying to build a foundation for scaling your business, writing your business playbook is a must!

Even if you do not have a team yet, it will lay the foundation for your growth and give you a clear path to stay ahead of your competitors.

Create a learning and onboarding experience to be successful.

I think everyone needs a place to gather all this important information. When it comes to documenting your vision, standard operating procedures and workflows step by step, Waybook is the best place to do it without distractions!

Write and share it with the best tool for training and onboarding.

The reports, progress tracking, rating, reader status, and tracking are just a few of the many benefits with solid features that make Waybook the best option. Also, you can download Waybook Record at Google Chrome. It's free!

Pay for what you need and get the best value for your money.

Waybook has a pricing based on the number of seats you add. With 20 seats, you have a powerful tool for collaborating with your team members for nearly half the price of Notion with a similar number of seats.

Final Thoughts:

Ultimately, it all depends on you and your business needs. Waybook is the best choice for smooth training and onboarding without getting distracted by all the new memos coming today.

If you are serious about creating your business playbook! Keep it simple, focus, and have a single source of knowledge with no distractions. Organize your ideas, find the best practices, iterate on them, and share them with your team to grow.

You can always use Notion as an add-on, but we do not recommend it as the primary source of knowledge and central hub for running your business.

A key concept can get lost in too many contributions, and ideas are popping around all day. I see a project management and centralizing all your processes are like two different parts of the business. Both necessary, but not together.

Consider investing in a specialized solution to get the best learning and onboarding experience and achieve maximum results:

(1) Reduce implementation time and ensure a positive outcome faster.

(2) Create a structured process that aligns with your organization's mission.

(3) Increase employee satisfaction and create an authentic atmosphere of belonging.

Create your playbook and scale your business.

As always, it's time to MAKE YOUR DECISION.


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How do we work at SaaS Battles? We are independent SaaS testers and contribute to SaaS Battles.

We track down alternative tools and put them thorough a comprehensive test to solve specific problems faced by business owners.

SaaS Battles compares and helps you find the best Software-as-a-Service (or SaaS) alternatives that work for your business.

We investigate, research, and test each software for a week, sometimes longer; this week in the arena is Waybook vs. Notion.

Likewise, we also include learning drops to give you the best solution for each topic, for example in today's test: Learning and Onboarding.

We compare leaders and innovational tools to solve your challenges in three rounds: User Experience, Features, and Price Summary.

Then we present our final thoughts and explain why the winner is the best tool for training and onboarding for your organization.

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